General Meeting
and Pot-Luck Dinner
Saturday, November 28, 2026
Saturday, November 28, 2026, at the QBFC clubhouse.
General Meeting at 4:00 pm,
Pot-luck dinner at 5:00 pm.
THE VOTE: NEW BY-LAWS
The Executive Board has reviewed and updated the Club's by-laws, last amended May 25, 2017 under the Club's former name, the Parksville-Qualicum Aero Club. Members will vote on this special resolution:
BE IT RESOLVED, as a special resolution, that: (1) The By-Laws of the Club, as amended May 25, 2017, be replaced in their entirety by the proposed By-Laws (QBFCBylaws); and (2) The Executive Board be authorized to file the alteration with the Registrar of Societies.
THE DOCUMENTS: PLEASE REVIEW
Proposed By-Laws QBFCBylaws (PDF)
Old-to-new by-law number table (PDF)
The proposed by-laws keep the same order as the current ones, so you can print both and read them side by side.
The old-to-new by-law number table shows where each old by-law is now.
WHY WE REVIEWED THE BY-LAWS
Membership types that fit how the Club really works.
Modern meetings and communication, including electronic attendance and notice by email.
A check of every by-law against the BC Societies Act.
Moving things that change often, such as dollar limits, into the Club Policy Handbook, so the by-laws do not need to be re-filed each time.
Simpler, less detailed by-laws, closer to the Act and the Model Bylaws.
Simpler terms for directors: one year, not two.
WHAT IS CHANGING
Membership types: Regular, Partner and a new Introductory membership. Introductory is non-voting, and its conditions are set out in the Club Policy Handbook.
Meetings and notices: notice by email, and attendance by phone or video.
Legal fixes: the by-laws now follow the Societies Act on expulsion, proxies, notice to members, quorum, the annual meeting and special resolution votes.
Gaps filled: how director vacancies are filled, how a director is removed, and what happens to the Club's assets if it is dissolved.
Dollar and hiring limits move to the Club Policy Handbook. Members approve those limits and any change to them at a General Meeting.
Directors serve one-year terms, with no term limits.
Fewer by-laws: 14 of the 57 are deleted, mostly meeting procedure and details the Act already covers. Only 5 are unchanged.
VOTING AND PROXIES
Members in good standing may vote. A special resolution must be passed by at least 67% of the members in good standing present or represented by proxy at the meeting.
If you cannot attend, you may appoint another member as your proxy using the proxy form. The Secretary must have the signed form at least four (4) hours before the meeting starts, which is by noon on Saturday, November 28. Send a signed scan or photo to info@qbflyingclub.com.
QUESTIONS
Please read the proposed by-laws before the meeting.
The Board will answer questions at the meeting.
You can also write to info@qbflyingclub.com.
POT-LUCK DINNER @ 5pm: PLEASE RSVP
The Club is supplying beef dip and baked potatoes, courtesy of Brent Pomerlau. Please bring a side dish, salad or dessert to share. All members and their families are welcome. Please RSVP by Nov 21st to info@qbflyingclub.com with the number of people attending, so we know how much food to prepare.
You do not need to RSVP to attend the General Meeting.